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HR and Office Administrator

Location: Genk, -, Belgium
Date Posted: 02-04-2019
JOB SUMMARY:
The HR and Office Administrator provides broad HR administrative support and provide administrative support in areas of office management:  invoice administration, maintaining building/office supplies, reception, etc. This role will provide confidential administrative support and perform administrative duties for Manager/Director level. Assist in the organization and performance of special projects.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:  
These duties are not meant to be all-inclusive and other duties may be assigned.
  • Coordinate general HR administrative workload, payroll, filing, etc.; enter employee information and generate reports from HRIS/payroll systems; assist HR Manager with various reports and projects.
  • Facilitate the full cycle of all employee benefit related administration such as leave, hospitalization, or other contract/CLA/legal requirements, ensuring proper documentation and personnel file maintenance.
  • First point of contact for customers, service providers, and internal management in relation to office management responsibilities. Perform administrative tasks to ensure smooth operations of the office; organize and maintain files and coordinate records.  
  • Coordinate office events (business related and social) including arranging for proper meeting space, communication and working with external vendors.
  • Ensure the office is clean, tidy, functioning; pro-actively address outages and opportunities for improvement. Lead others to an ownership office culture. Coordinate office supplies.
  • Assist in organizing and scheduling of internal and external meetings. Make arrangements for conferences & travel.
  • Assist in the organization and performance of special projects which involve research and analysis.
  • Coordinate with the accounts payable department for proper vendor set-up and approval; code, arrange for signatures, and process invoices to ensure all suppliers have received payment within specified terms.
 
MINIMUM QUALIFICATIONS:
  • Associate degree in Office Management.
  • Five (5) years of experience in office management and human resources.
  • Fluent in Native Dutch and English.
  • Advanced PC skills including Outlook, Word, Excel, PowerPoint, Visio.
  • Experience in payroll, HR admin, office management and/or management assistant.
  • Time management and organizational skills.
  • Ability to travel less than 20%.
 
 
 
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